4.5.12 Release notes - 12 August 2014

Client Portal 4.5.12 release notes

Candidate experience

NEW FEATURE – Automated conversion of vacancy documents to PDF

Functionality to allow documents which are uploaded to vacancies to be converted to PDFs if they are made available to download from the vacancy details page on the Internal/External Candidate portals, User portal and Agency portal is now available. Clients wishing to enable this feature should contact Advorto Support.

Use of multi-line text fields as merge fields in Calendar invitations sent from the system

Previously, Calendar invites sent from the system where a merge field was merging in data from a multi-line text field would not incorporate line breaks, resulting in the text all being displayed on one line in the Meeting notes/summary field. Where line breaks are included in the original data, these should now also come across to the Calendar invites.

Candidates can no longer take any online tests multiple times

Previously, under certain circumstances and for some test providers, it was possible for a candidate to take the same test more than once, e.g. if they clicked back in their browser history or if they had bookmarked the page with the test links on. Logic has now been implemented on the links/buttons candidates click to take a particular test which performs an action to check whether a candidate already has a test result already or not and only take them through to the test provider if there is no existing test result.

No longer possible for candidates to skip vacancy eligibility by manipulating the browser URL

A flaw was identified which would allow a candidate to skip the Vacancy Eligibility page under certain circumstances, by manipulating the URL in the browser address bar. Although an unlikely scenario, this loophole has been closed, so candidates who attempt to do this will either be redirected to the Dashboard page; or if they do enter a valid form page URL, will be redirected to the Eligibility page if it has not yet been completed.

For clients with multi-lingual systems, the language selector menu may now be placed independently from the side navigation

Previously, the language switching drop-down menu option was tied to the candidate portal side navigation, resulting in unpredictable placing of the menu if it was moved elsewhere on the screen via custom CSS, e.g. by users changing their browser zoom settings. This change means that the display of this function can now be displayed reliably and consistently in the same place, which may be wherever a client requires.

Multiple “Withdrawn” folders may now be configured, controlling which applications appear in the “Withdrawn applications” list in the Candidate portal

Previously only a single “Withdrawn” folder could be specified, which meant that some withdrawn applications would not appear in the “Withdrawn applications” list in the Candidate portal.


Withdrawn requisitions no longer appear in requisition lists on the User portal

Previously, when a requisition was withdrawn, it remained visible to users in the User portal, which some users found confusing. Requisitions which are withdrawn and are assigned the “Withdrawn” status now no longer in the User portal.

“Users who can action” lists now only show the single user who can action a requisition for stages at which only allow the person who created the requisition should be able to do so

This issue was most obvious when rejecting a requisition back to a Hiring Manager, where the list of people who could action the requisition in both Backoffice and User portal datagrids would display all Hiring Managers with appropriate user classification. The lists will now correctly show only the person who can action the requisition – i.e. the original Hiring Manager.

User portal

Change password option now appears as an option within the “Update details” main menu at the top

Users may get to the “Change password” page from any page in the system via the main “Update details” menu in the main User portal navigation. Previously this option was only available within the “Update details” section of the Dashboard page.

Inconsistent behaviour of User portal “Update details” menu options and buttons fixed

In certain scenarios, e.g. when a user selected to change to view data of a user who had delegated to them and then switched back to their own account, some menu options and buttons became hidden or disabled, specifically the “Update details” and user admin functions. This issue has been resolved.

New candidate portal menu options for “Return to Recruitment portal” to appear for users accessing the Candidate portal via the User portal, e.g. when adding a Candidate

Previously, after adding a candidate, it was not clear how to return to the Recruiter portal. There is now a new configurable menu option in the top login/logout menu of the Candidate portal which will appear when the Candidate portal is accessed by a system user. The text of this new menu option may be configured as required.

Enhancement to user interface when adding a Candidate

In addition to the above, new links will now displayed in a notification box on the application status page after adding a candidate, to allow the user to click to return to the User portal or to click to add another candidate immediately if they wish, which will make this process far more intuitive. The text of these links is configurable.

Buttons on Candidate pop-up pages (e.g. Screening) now clear when they are enabled/disabled

In some configurations, users may view post-submission candidate forms, such as screening, interview feedback, offer forms, etc. at stages where processes triggered from buttons on the form may not be valid. Where a button is not enabled, this will now be clear to users and the mouse symbol will change to an icon indicating that the button can not be pressed.

Back office user interface

New personal contacts may now be added inline when forwarding candidates by email

Where the person you want to forward a candidate to wasn’t already a global contact or a system user, there was no way to easily add the person you want to email in the email “To” field. Users needed to close the email and then separately add the contact as a Personal contact on a separate page before recomposing the email again. It is now possible to add personal contacts in line on the fly when sending emails.

User interface was unclear on the limitations of bulk actions, when selecting large numbers of candidates

Previously, the user interface did not make the limitations of bulk actions clear, e.g. when very large numbers of candidates were selected, it was not clear when too many candidates had been selected, resulting in a time-out of some kind. This meant that it was sometimes possible for not all selected candidates to be actioned/processed as expected; or for not all steps of an action to be completed, e.g. send an email, but not perform the relevant folder move.

A warning will now be displayed if more than 500 candidates are selected at one time, which will prevent this kind of issue occurring.

Clients who wish to perform actions on more than this number of candidates for any reason should either filter the list down into smaller numbers and run the process/action multiple times; or for very large numbers of candidates, please contact Advorto Support for assistance.

NEW FEATURE – Unsubmit candidate

This feature, if configured, allows Recruiters to set a submitted candidate back to being an unsubmitted candidate. Note that when this function is used, the candidate is considered as a new candidate again, so any existing candidate audit trail history will also be cleared out.

Contact Advorto for more information to request implementation of this feature in your implementation.

NEW FEATURE – Login provider instance select and client switching

Advorto systems are also available on various different URLs, depending on the system or partner, e.g.,, with Test, Staging and Live instances for every system, etc.

Clients and partners who have access to more than one system currently have to log out of one system to switch between systems (e.g. experienced hire and graduate hire) or between clients (e.g. for partners with logins to multiple clients).

Once configured (on a per instance basis), all systems may now be accessed from one URL -

After logging in here, you will be prompted to choose one or both of the following:

  • Which instance you want to login to (e.g. eu2 – Live, eu1- Live or PartnerName - Live)
  • Which client/system you want to login to (e.g. Experienced hire v. Graduate hire; or Client A, Client B, Client C)

Furthermore, once logged in, if a user has access to more than one client/system on the same instance, a new drop-down list will be displayed in the top-right of the page in the Back office, allowing switching between clients/systems without having to log out and log in again.

NEW FEATURE – Page users are taken to on logging out from the Backoffice is now configurable on a per-instance basis

It is now possible to configure where users who logout from the Back office on a particular instance are taken to on logout.

Update to WYSIWYG editor used in rich text fields in the Backoffice, e.g. vacancy details and email body fields (now allows copy and paste from Word and other applications safely)

The previous version of the “What you see is what you get” (WYSIWYG) editor used in the Backoffice produced unreliable results, particularly when copying and pasting content from Word or other applications. The text pasted in would copy the styles used by the 3rd party application, without the user realising it. This resulted in, for example, unpredictable look and feel of web adverts published to the client websites or to job boards.

The new WYSIWYG editor now reliably strips out all of the formatting which causes these kinds of issues, which means that clients can now reliably copy and paste from Word or other applications, without having to remember to paste content into a plain text editor such as Notepad first to strip out the unwanted formatting.

IMPORTANT NOTE: The update to the WYSIWYG editor means that the Microsoft Internet Explorer 6 (IE6) web browser is no longer supported

NEW FEATURE - Asynchronous candidate bulk import

When submitting candidates to the system via the “Import candidates” function, there was previously a limit to the number of candidates who could be imported at once, due to the length of time taken to submit each individual candidate. An asynchronous mechanism is now available, allowing the file to be uploaded with no limit to the number of candidates to be imported and no matter how long it takes to submit them all.

This function is currently only available to the Advorto support team, so please contact us if you require a candidate import or candidate update task of more than 100 candidates. The feature will be available to standard users soon.

NEW FEATURE - Candidate data editor

For various reasons, clients sometimes want to be able to edit data that a candidate has previously submitted, as the application form is not editable by the candidate post submission, other than key contact details.

Links may now be configured from the “Edit candidate” page to the application form, top-up forms and the vacancy eligibility page allowing Recruiters to make changes to any submitted candidate data if required.

Please contact Advorto Support if you wish the “Edit candidate” functionality to be configured.

Buttons on Candidate pop-up pages (e.g. Screening) now clear when they are enabled/disabled

In some configurations, users may view post-submission candidate forms, such as screening, interview feedback, offer forms, etc. at stages where processes triggered from buttons on the form may not be valid. Where a button is not enabled, this will now be clear to users and the mouse symbol will change to an icon indicating that the button can not be pressed.


Http access to be disallowed on all systems

Once enabled on your server, which will be happening over the coming days, any users/candidates attempting to access any Advorto-hosted site will be automatically redirected to https://... (rather than http://...). This provides enhanced security to all clients and users.

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