Follow

4.5.35 - Advorto release notes - Roll-out from end June 2017

This release features a whole smorgasbord of grooviness and we're mega-excited about bringing it to a screen near you from the end of June or early July. Final exact release dates for each client will be communicated individually to client super users nearer the time.

Highlights include:

  • Tile views and timeline pages for everything that didn't already have them. This means that we now have links from everywhere to everything from tiles, list pages and from within timelines, so your Advorto world is going to feel super-connected.
  • We've got some great enhancements to the interview scheduler module for you, including a nice new calendar view mode and actions (both single and bulk) to move slots, copy slots and assign interviewers.
  • There's fantastic new quick search and global search features, which include full boolean support and allow you to search for anything from anywhere.
  • For clients not on a custom domain, the lists in the backoffice are now going to automatically refresh whenever you save or click a button on a pop-up, so you won't be left needing to do a manual refresh to see who you have and haven't actioned.
  • Candidate import now supports importing to multiple vacancies at the same time AND also moving candidates to whatever folder you want on import as well.
  • Telephone number fields may be configured to no longer default to displaying the UK country code (+44) and you can set whichever countries you want to appear at the top of the list.
  • The user list page has had a full spring clean and is now consistent with all the other list pages, including an option to allow Super users to login to the User/HM portal directly as another user.
  • We're bringing optional Social sign-on options to the Candidate portal, allowing candidates to register or login using their Facebook, LinkedIn, Google, etc. account details
  • And so, so much more...

Right - I'm out of breath! Read on for screenshots and more insights into what's coming.

Backoffice

Simplification of top-right navigation
A change has been made to the top-right navigation in the Backoffice. The following functions are now all available behind a new "User" icon as a pop-up menu:

  • Knowledgebase
  • Settings
  • Help and support
  • Logout

UserMenu.png

The options in the menu now include both the original icon and text as the link, so as well as simplifying the top navigation, this will also improve usability for users using screen readers, etc.

New feature: Quick search - search everything from anywhere instantly
This release introduces an omni-present "quick search" function in the top-right. It'll even stay there if you're on a page which allows you to scroll down so the top navigation bar is no longer shown. Click the search icon to slide out a search panel from the right and search across all the key areas of the system at once.

Search results are returned instantly as you type your search terms and grouped by the different categories - Vacancies, Candidates, Requisitions, Agencies and Agents.

Just click through to a search result to be taken to the relevant timeline page, from where you can see further details, the history of what has happened and use the left menu to access all the usual actions.

You can also click through to the detailed search, which will take you to the new global detailed search page or click one of the "Go to..." links, which also links through to the new page and shows you more results.

Quick search supports Boolean searching, using quotes for exact phrases, + for must include and - for to exclude, e.g. "Awesome new feature" +Magic -"Paul Daniels", etc. However, we'd recommend using the new global detailed search for this kind of searching instead though.

QuickSearch.png

New feature: Global detailed search
This page includes a simple UI to allow users to perform more detailed simple or Boolean-style searching, based on matching all words, any words, exact phrases and exclusions, again searching everything all from one place. It's also where you'll end up if you click through from the new Quick search.

Click through the different results tabs to see the information you want to see.

KEY TIP: If you have a search you want to use often, just save it as a favourite in your browser and you can get back to it anytime with a single click or forward a search to another user (provided you or they are logged in).

GlobalSearch.png

New feature: Automatic refresh of data lists after performing an action on a pop-up
When you click buttons on candidate or person pop-up pages, e.g. to just Save the page or to submit an outcome or run any other process, the list page underneath will now automatically refresh.

This means, for example, that people you've screened will immediately disappear from the list (assuming they progress to a different status) or that saved data/outcomes will be immediately visible in a relevant view.

In some browsers, this feature will only work for clients who are not using a custom domain, e.g. careers.YourWebSite.com. Unfortunately security built into some browsers prevents a web page on one domain from triggering an action on a web page on a different domain.

Further accessibility improvements
The work started in the previous release has continued to further improve accessibility in using the Backoffice for people with disabilities. This includes the new quick search keyboard short cut now being operational (the / key opens the quick search menu). You'll also notice that the tile colours are slightly darker - this is to improve contrast for users with visual difficulties and we have a full high-contrast mode coming soon.

New feature: Links to timeline pages from within standard (Advanced view) lists
Now that we have timeline pages and a simple view (tiles) for everything, we've built some of the links that you get on the tiles into the Advanced view mode as well.

e.g. You can now just click a candidate/person name to get through to the relevant candidate/person timeline from anywhere their name appears in data lists, on tiles or in timelines. Just click a vacancy title to get through to the vacancy timeline from anywhere a vacancy title appears. The same goes for Agency names, Agent names, Requisition titles and User names.

DataGridLinks.png

New feature: Requisition timeline page
A new timeline page has been introduced for requisitions. This will replace the existing requisition audit page and serve as a landing page when clicking on a requisition title from various areas in the system. Once on the new timeline page, as well as a chronological history of what has happened, you'll have key important information in the top-left, including who created the requisition and who can currently action it.

As per other timeline pages, it will also be possible to perform all the same actions that you can from the requisition list page from the menu on the left. You may also filter the timeline events to show only certain kinds of events and/or only a particular time period if you wish.

RequisitionTimeline.png

New feature: Requisition list page simple view mode (tiles)
The Requisitions list page now also has a Simple view mode, with each requisition represented as a tile. Each tile includes key information and links. Relevant actions are available from the bottom right or by right clicking on the tile. Click the tile title to view the new requisition timeline page, which replaces the requisition audit page and serves as a landing page for links to requisitions. Relevant actions are also available in the left menu on the timeline page.

RequisitionTiles.png

New feature: User timeline page
Users now get their own timeline page too. See a chronological history of user activity, along with key user info all in one place. As per other timeline pages, this new page will serve as a landing page when clicking User name links from anywhere in the system.

UserTimeline.png

New feature: Person timeline page
The Person timeline page will replace the Person audit page. It provides a history of person-related activity and serves as a landing page when clicking through to a Person. As per other timeline pages, key information is displayed in the top-left, including counts of unsubmitted and submitted applications made by that person. Just click the links to view these on the Candidates page. In addition, all relevant actions are available in the left menu.

PersonTimeline.png

New feature: Person list page simple view mode (tiles)
The Person list page now also has a Simple view mode, with each person represented as a tile. Each tile includes key information and links. As per the Candidate tiles, relevant actions are available from the bottom right or by right clicking on the tile and you can select one or more tiles to use the bulk action menu at the bottom to perform an action on multiple people at once.

PersonTiles.png

New feature: Agency timeline page
A new timeline page has been introduced for agencies. This is a combined audit page for all agents within the selected agency and you may filter the timeline events to show only certain kinds of events or only events in a certain period if you wish.

As per other timeline pages, it also serves as a landing page when clicking on an agency name from anywhere else in the system. Once on the new timeline page, it will be possible to perform all the same actions that you can from the agency list page from the menu on the left.

AgencyTimeline.png

New feature: Agent timeline page
A new timeline page has been introduced for agents. This will replace the existing agent audit pages and serve as a landing page when clicking on an agent name from various areas in the system. Once on the new timeline page, it will be possible to perform all the same actions that you can from the agent list page from the menu on the left. As per other timelines, you may also filter the timeline events to show only certain kinds of events if you wish.

AgentTimeline.png

New feature: Agency and Agents list page simple view mode (tiles)
The Agencies and Agents list pages now also have a simple view mode, with each Agency/Agent represented as a tile, displaying key useful information and links. Click the tile title to navigate through to the new Agency/Agent timeline pages. Relevant actions are available at the bottom right of the tile or you can right-click anywhere on a tile to access them too.

AgencyTiles.png

New feature: Interview scheduler slot list and attendee list simple view mode (tiles)
A simple view (tiles) is introduced to the Interview/Assessments scheduler module list pages. This includes both the Manage slots page and the Manage attendees page. The tiles include all the key information and actions, as per the advanced list view, so you may manually allocate eligible candidates to slots or move them to different slots as required.

There's also a little bit of meaningful colour here for you - green indicates slots with confirmed candidates, amber is slots with candidates allocated who aren't yet confirmed and grey shows no candidates allocated to the slot yet.

InterviewTiles.png

In addition to the new view, there are some new actions available to allow you to copy a slot to create another similar one, to move a slot to a different date/time and to allocate an interviewer. These three actions are also available in a new bulk actions menu on this page, so you can perform these activities on multiple slots at once. e.g. To assign a different interview if someone is off sick, to reschedule everyone attending an assessment day or to simply allow you to create lots of slots in similar patterns on multiple days by copying what you've already got.

New feature: Interview scheduler calendar view mode
We're introducing a new "Calendar view" for the Manage assessment slots page. This vastly improves upon and replaces the existing calendar page, which was implemented really only to allow bulk moving, copying and editing of slots, all of which may now be done via the new standard bulk actions menu (see below).

Switch between Advanced (the usual list), Simple (tiles) and Calendar view mode using the usual view switcher at the top of the menu on the left.

As above, green means slots have confirmed candidates, amber means the slot has at least one candidate allocated who is not confirmed and grey indicates slots with no candidates allocated yet.

InterviewCalendarView.png

The calendar view also allows you to switch between month, week, week (stacked), day and list mode. The list mode may be useful as it groups all the interviews chronologically for each day in any one particular week nicely. Use the arrows to navigate back and forward between days/weeks or click "Today" to jump to today.

InterviewCalendarList.png

Click the 'information' icon to open the full tile for each slot and gain access to all the same functions available in the other views.

The same calendar view mode is also available on the My assessments page. It has all the same functionality, but only shows slots that the currently logged in user is the allocated interviewer for.

Bulk actions for assessment slots for Move slot, Copy slot and Assign interviewer
This functionality was previously possible only via the old calendar view. In this release, it's being moved to the standard assessments list page, so users may move and copy slots or assign interviewers either singularly or in bulk from any view of interview/assessment slots.

SlotBulkActions.png

Improved user list page + new function to login to User/HM portal as a user for super users
We're bringing the user list page in line with all the other lists in the system, including an advanced and simple (tile) view mode with click through to User timelines and right-click to access all the relevant user actions. There's also a new action available to super users to allow them to login direct to the User portal as a particular user, as well as the Backoffice.

UserManagement.png

New feature: Auto-complete field option for long data lists (single and multi-select)
A new "auto-complete" field type is now available for use on all forms - requisition forms, add/edit vacancy form and all candidate pop-up forms in the User/HM portal and Backoffice.

The new control is particularly useful for long lists of options. It operates as either a normal drop-down list; or if a user starts typing into the field, it will then suggest options which match, which may be selected.

For requisition or vacancy list-based fields, only a multi-select option is available for the moment. However, both single and multi-selection options are available for all candidate pop-up pages and for vacancy user role fields.

AutoComplete.png

New feature: Transfer to vacancy and/or move to folder on candidate import
It is now possible to import candidates to multiple vacancies at once, as well as to optionally have candidates moved to a different folder when they are submitted. This function will be particularly useful for clients who wish to migrate data from another system at any point.

Just use the usual "Import candidates" function for a single vacancy (Right click > Import candidates to this vacancy). Then optionally add the following additional columns to your import file if you wish to import candidates to other vacancies as well or move them to a relevant folder on import (if submitted only) by including the relevant Global unique ID (Guid) for each candidate in the relevant column:

  • VacancyGuid - This is a unique identifier for every vacancy in your system and you can obtain a list of all your vacancies and associated Guids by creating a Vacancy view and include the Vacancy.VacancyGuid field
  • FolderGuid - This is a unique identifier for every folder in your system and you can obtain a list of all your folders and associated Guids by expanding the relevant section on the Import candidates page

New feature: View submitting Agent and Agency in candidate timeline
Candidate timeline pages for agency candidates now include the name of the agency and agent who submitted the candidates in the key information section in the top-left. The Agency name will link to the agency timeline page and the Agent name will link to the timeline page for that specific agent.

Improvement to refresh list feature - no longer always refreshes to page 1
If you click the refresh icon to refresh a list page, where the list carries on over multiple pages, the list will now remain on the page number you had selected. Previously, users were always taken back to Page 1 when they did this and would need to navigate back to the relevant page again.

Candidate portal

New feature: Social sign-in
Once enabled, this feature will allow candidates to register or login using accounts from other third parties who support these features, such as Facebook, LinkedIn, Google.

SocialSignIn.png

New feature: Telephone number country code defaults
The country code may now be configured to be either blank initially or to default to any country you want. In addition, it's possible to set specific countries to appear at the top of the country list, so the relevant code will be really easy to find for the majority of your applicants.

PhoneEntry.png

New feature: Apply styles to side navigation header/footer
It is now possible, if required, to apply a different style to the fixed header and footer sections of the side navigation (this navigation may appear on the left or the right depending on the theme used for your careers site branding). The fixed links may therefore look visually distinct from the dynamic part of the side navigation, e.g. when navigating between pages of a multi-page application form.

HeaderFooterLinks.png

New feature: Auto-complete field option for long data lists (single and multi-select)
A new "auto-complete" field type is now available for use on all candidate forms in the Candidate portal.

The new control is particularly useful for long lists of options. It operates as either a normal drop-down list; or if a user starts typing into the field, it will then suggest options which match, which may be selected.

Both single and multi-selection options are available and may be used on any forms anywhere, except for the job alerts preferences page. We'll be addressing that in a future release.

System Builder (information for Partners only)

Building vacancy feeds
A bug has been addressed in the vacancy feed builder within the Advorto configuration toolkit. Classifier items added as filters will now be applied to the resulting vacancy feed output as intended, without needing to convert the feed to a manual one to do this.

New feature: Geo-codes may now be automatically generated when importing location lists
In systems where geo-coded locations are used, this new feature allows the system to automatically generate all the geocodes for an imported list of locations, when adding the location list in System Builder.

To generate geocodes on import, simply do as follows:

  1. Click the option to import classifier values (Structures > Classifiers > Select relevant "location" classifier > Import)
  2. Copy and paste in the list of locations into the box in the format - Name;MetaData. For the MetaData, include "GeoCode:" in the entries where you want to look up a geocode from a location as shown below:

Location1;GeoCode:5 Some st., Someville, PO5T C0D, UK
Location2;GeoCode:Countyshire, UK
Location3;GeoCode:F1ND M3, UK
Location4;GeoCode:Paris, France
Location5;GeoCode:Paris, Texas
Etc.

We suggest using Excel to get your data into the relevant format initially and advise including as much information about each location for the geocode lookup as possible. i.e. A full address including the postcode and country where available, but for many locations, just a postcode and country, for example, will work. Towns and counties may also be entered on their own as shown above, but note that this will generate a geocode for an arbitrary location in the centre of the relevant town/county.

New feature: Configurable defaults for telephone number fields
Previously, telephone fields were loading with +44 (for the UK) selected as the default country code. This is now configurable on a per-client basis by Advorto/Partners within the Advorto configuration toolkit - System configuration > Form controls - Telephone input (section at the bottom).

There are two options:

  1. Default country - a selection here will select that country's code as the default, as was the case with the UK previously, however, it is also possible to select "No default" for this setting, which will mean that no country code is automatically selected
  2. Top countries - this allows clients to specify which countries appear at the top of the country list, e.g. if a client only has locations in UK and Germany, then those two countries may be set to appear at the top of the list country code list.

N.B. All clients will default to have the UK selected when upgraded, so there will be no initial change to functionality on go live. Account management teams from both Advorto and Advorto partners should then look to update multi-national clients as appropriate at some point after the release, after discussing the change with each client.

User list page configuration
The User list page is now a datagrid like any of the other datagrids in the system. This means that you are now able to configure the following:

  • List capabilities for the User list (which fields are sortable, searchable, filterable, etc.)
  • Create appropriate default global view(s) for the user list
  • Give users in specific security groups ability to create User views (new User views secure area)

The configuration will have suitable defaults when the release goes live, so there's no need to change anything initially. Feel free to get involved after that though if you think any changes to the defaults may be useful.

Improved error handling when publishing systems
Improved error handling in System Builder to ensure pre-flight check warnings are displayed when partners try to publish unsupported configuration, e.g. adding the same classifier field twice to the requisition or vacancy form.

Live system URL now included in Deployments overview page/feed
The Advorto configuration toolkit Deployments overview page (System Builder home page > Deployments) now includes the live URL for each client system on the relevant server. This is a handy overview to show you what version of the product is currently deployed to Test, Staging and Live, to which clients and when the last deployment happened.

This information is also available as a feed by appending ?json=true to the end of the deployments page URL.

New feature: Apply styles to side navigation header/footer
It is now possible, if required, to apply a different style to the fixed header and footer sections of the side navigation (this may appear on the left or the right). This may be done by targeting the following UL IDs in custom CSS:

  • mainnavheader
  • mainnavfooter

Hassle-free set-up of Refer
The Refer product will now be automatically deployed when publishing a system. This means that it may just be turned on for a client where required, with minimal further effort. Refer is a sophisticated employee referral tool, which may be used to track and manage referrals and to assign variable rewards to key recruitment stages. e.g. For a hard to fill role, you may offer a reward just for getting a good CV, whereas for other roles, the reward may be just for a hire. Employees making referrals may track the progress of their contacts and claim their reward at the appropriate time.

Product edition and status now available in the Backoffice
The product edition as set in the Advorto configuration toolkit will now be displayed in the page footer on the Backoffice home page. The status of a system is also now available to the Backoffice and will be used in the future to support functions such as blocking logins for a paused system or one pending deletion, etc.

Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

Comments

Powered by Zendesk